MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

            A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, July 21, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 

 

            Present and constituting a quorum were:

           

            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary

                                                                                                                       

            Also present were:

           

            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Holmes                                                    District Accountant

            Troy Lyn                                                         District Engineer

            Jan Zilmer                                                       Human Resources

            Ed Stover                                                        Water Department

            David McIntosh                                              Wastewater Department

            Tim Martin                                                      Wastewater Department

            Shawn Frankenhauser                                     Drainage

            John McKune                                                  Consultant

                                                                                                                                                           

            The following is a summary of the minutes and actions taken during the July 21, 2014 CSID Board of Supervisors Meeting.                                      

                                                                                                                       

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.

           

SECOND ORDER OF BUSINESS                        Approval of the Minutes of the June 16, 2014 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the June 16, 2014 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the June 16, 2014 meeting were approved.

 

 

THIRD ORDER OF BUSINESS                            Audience Comments

            Mr. Shank introduced Mr. Martin to the Board.  He is the new Chief Operator of the Wastewater Department.  There were no audience comments.

 

FOURTH ORDER OF BUSINESS                        Public Hearing to Consider the General Fund Budget for Fiscal Year 2015

            The public hearing was opened.                     

            There being no members from the public,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the public hearing was closed.

           

A.                Resolution 2014-5, Adopting the Fiscal Year 2015 General Fund Budget

            Ms. Holmes stated the budget reflects a decrease of $15 per unit in assessments.  Mr. Shank would like the residents to be informed of this decrease.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Resolution 2014-5, approving the budget for Fiscal Year 2015, was adopted.

           

B.                 Resolution 2014-6, Levying Non Ad Valorem Assessments

            The Board reviewed the resolution.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Resolution 2014-6, levying non ad valorem assessments, was adopted.

           

FIFTH ORDER OF BUSINESS                             Distribution of the Proposed Water and Sewer Budget for Fiscal Year 2015 and Consideration of Resolution 2014-7, Approving the Budget and Setting the Public Hearing

            Ms. Holmes reviewed the proposed water and sewer budget for Fiscal Year 2015.  There was discussion regarding increasing the deposit for new accounts to be in line with the City.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Resolution 2014-7, approving the proposed water and sewer budget and setting the public hearing for August 18, 2014, was adopted.

           

SIXTH ORDER OF BUSINESS                             Motion Reducing Authorization for Repairs by AMPS for Well #5

            Mr. Cassel explained this was a direct contract between the District and AMPS.  The Board originally authorized $103,000.  The proposed motion reduces the final amount of the project to $88,261.91.

 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the previously authorized amount for Aquifier Maintenance and Performance Systems, Inc. to repair Well #5 was reduced by $15,573.09 for a total authorized amount of $88,261.91.

           

SEVENTH ORDER OF BUSINESS                      Consideration of Piggyback for Repairs to Lift Station #1

A.                Trio Development Corporation Project Estimate

B.                 Piggyback Backup

            Staff is proposing to piggyback off of a contract with Broward County and Trio Development Corporation to repair lift station #1 for a total cost of $52,000.

                             

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor piggybacking off of Trio Development Corporation to repair lift station #1 at a cost of $52,000 was approved. 

 

EIGHTH ORDER OF BUSINESS                         Consideration of Resolution 2014-9, Adopting District Employee Policies

            The Board reviewed Resolution 2014-9, which formalizes District employee policies.

                             

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Resolution 2014-9, adopting District employee policies, was adopted. 

 

NINTH ORDER OF BUSINESS                            Consideration of Resolution 2014-10, amending the District’s Fee Schedule for Reconnection of Water Service

            Mr. Daly reviewed Resolution 2014-10, which amends the reconnection fee schedule to be more in line with the City.  Reconnection charges for services reconnected between 8:00 a.m. and 7:00 p.m. will be $40.00 and $90.00 for services reconnected between 7:00 p.m. and 9:00 p.m.

                             

On MOTION by Mr. Mena seconded Mr. Holland with all in favor Resolution 2014-10, amending the District’s fee schedule for reconnection of water service, was adopted. 

TENTH ORDER OF BUSINESS                           Staff Reports

A.                Manager – Ken Cassel

            Mr. Cassel reported the following:

·         He received an email from Ms. Early and the contractor regarding the mold.  Mr. Cassel responded assertively they must complete the work.

·         He has been corresponding with Mr. Jeffcoat and they are getting closer to signing a settlement agreement.  They will be setting the sand strainer issues aside and settling everything else. 

 

            B.        Engineer – Troy Lyn (Report Included)

            Mr. Lyn Reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record. 

·         A work plan was submitted for the sand strainer evaluation.  Recommendations were made to staff and the sand strainers are working well.

·         Rehabilitation of Well #11 is complete and back in service.  Well #6 was put on hold while other techniques are evaluated.  They are looking into using Layne as a sole supplier.

                       

On MOTION by Mr. Holland seconded by Mr. Shank with all in favor the AMPS contract for Well #6 was reduced by $50,000 and staff was authorized to enter into a contract with Layne in the amount of $50,000 for Well #6.

 

·         The DRC review needs to be done in order to obtain the above ground fuel tank permit.

·         The 60% design for the canal stabilization project was submitted to staff for review.  They are meeting with contractors for pricing. 

·         All permits were received for Well #6 wellhead improvements.  Equipment was ordered, but this work will begin after rehabilitation work is complete. 

·         Designs are being worked on for Wells #4 and #7.  They are also working on obtaining permits. 

·         A draft TM was reviewed by staff for the acid system.  A revised draft is being repaired, but they are waiting for pricing. 

 

 

C.        Department Reports

·         Operations – Dan Daly

Ř  Utility Billing Work Orders

Ř  Resident Complement of Dot Messinger

            The above items are for informational purposes only.  The Board discussed the complement Ms. Messinger received.  There was Board consensus to reward Ms. Messinger with a $50 gift card. 

 

·         Water – Ed Stover

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.  There was discussion regarding the interconnect system with the City and Mr. Shank emphasized he will not vote on any more expenditures relating to this project. 

 

·         Sewer – David McIntosh

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

·         Stormwater – Shawn Frankenhauser

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

·         Field – Stephen Seigfried

            Mr. Daly reported meters continue to be installed. 

 

·         Human Resources – Jan Zilmer

            Mr. Zilmer reported Blue Cross insurance coverage expires the end of July.  They looked for other options, but could not get anything close to the current coverage.  They chose a plan, which is a step down from the current coverage with an increase in copayments.  This option is a .4 percent increase from the current coverage. 

 

·         Motion to Accept Department Reports

           

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the department reports were accepted. 

 

D.        Attorney

            Mr. Capko provided examples of different permit fee schedules from SWCD, SFWMD, Northern Palm Beach Improvement District and Palm Beach County for the Board to review.

ELEVENTH ORDER OF BUSINESS                  Approval of Financial Statements for June 2014

            There being no questions or comments, 

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the financials were approved.

 

TWELFTH ORDER OF BUSINESS                     Supervisors’ Request

            The following was discussed:

·         Mr. Shank commented on how well everything is running in the District.

·         Mr. Holland asked about the water conservation program with regard to replacement of toilets. 

 

THIRTEENTH ORDER OF BUSINESS              Adjournment

            There being no further business,

                             

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the meeting was adjourned.

 

 

 

                                                                                                                                   

Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President