MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, July
21, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Kay
Holmes District
Accountant
Troy
Lyn District
Engineer
Jan
Zilmer Human
Resources
Ed
Stover Water
Department
David
McIntosh Wastewater
Department
Tim
Martin Wastewater
Department
Shawn
Frankenhauser Drainage
John
McKune Consultant
The
following is a summary of the minutes and actions taken during the July 21,
2014 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the June 16, 2014 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the June 16,
2014 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the June 16, 2014 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
Mr. Shank introduced Mr. Martin to
the Board. He is the new Chief Operator
of the Wastewater Department. There were
no audience comments.
FOURTH ORDER OF BUSINESS Public Hearing to
Consider the General Fund Budget for Fiscal Year 2015
The public
hearing was opened.
There
being no members from the public,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the public hearing was closed.
A.
Resolution
2014-5, Adopting the Fiscal Year 2015 General Fund Budget
Ms. Holmes stated the budget
reflects a decrease of $15 per unit in assessments. Mr. Shank would like the residents to be
informed of this decrease.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2014-5, approving the budget for
Fiscal Year 2015, was adopted.
B.
Resolution
2014-6, Levying Non Ad Valorem Assessments
The Board reviewed the resolution.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2014-6, levying non ad valorem
assessments, was adopted.
FIFTH ORDER OF BUSINESS Distribution of the
Proposed Water and Sewer Budget for Fiscal Year 2015 and Consideration of
Resolution 2014-7, Approving the Budget and Setting the Public Hearing
Ms. Holmes reviewed the proposed
water and sewer budget for Fiscal Year 2015.
There was discussion regarding increasing the deposit for new accounts
to be in line with the City.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2014-7, approving the proposed water
and sewer budget and setting the public hearing for August 18, 2014, was
adopted.
SIXTH ORDER OF BUSINESS Motion Reducing
Authorization for Repairs by AMPS for Well #5
Mr. Cassel explained this was a
direct contract between the District and AMPS.
The Board originally authorized $103,000. The proposed motion reduces the final amount
of the project to $88,261.91.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the previously authorized amount for Aquifier
Maintenance and Performance Systems, Inc. to repair Well #5 was reduced by
$15,573.09 for a total authorized amount of $88,261.91.
SEVENTH ORDER OF BUSINESS Consideration of Piggyback
for Repairs to Lift Station #1
A.
Trio
Development Corporation Project Estimate
B.
Piggyback
Backup
Staff
is proposing to piggyback off of a contract with Broward County and Trio
Development Corporation to repair lift station #1 for a total cost of $52,000.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor piggybacking off of Trio Development Corporation
to repair lift station #1 at a cost of $52,000 was approved.
EIGHTH ORDER OF BUSINESS Consideration of
Resolution 2014-9, Adopting District Employee Policies
The Board reviewed Resolution
2014-9, which formalizes District employee policies.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2014-9, adopting District employee
policies, was adopted.
NINTH ORDER OF BUSINESS Consideration of
Resolution 2014-10, amending the District’s Fee Schedule for Reconnection of
Water Service
Mr. Daly reviewed Resolution
2014-10, which amends the reconnection fee schedule to be more in line with the
City. Reconnection charges for services
reconnected between 8:00 a.m. and 7:00 p.m. will be $40.00 and $90.00 for
services reconnected between 7:00 p.m. and 9:00 p.m.
On MOTION by Mr. Mena seconded
Mr. Holland with all in favor Resolution 2014-10, amending the District’s fee
schedule for reconnection of water service, was adopted.
TENTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
Mr. Cassel reported the
following:
·
He received an email
from Ms. Early and the contractor regarding the mold. Mr. Cassel responded assertively they must
complete the work.
·
He has been
corresponding with Mr. Jeffcoat and they are getting closer to signing a settlement
agreement. They will be setting the sand
strainer issues aside and settling everything else.
B. Engineer
– Troy Lyn (Report Included)
Mr. Lyn Reviewed the
Project Status Report, a copy of which is attached hereto and made a part of
the public record.
·
A work plan was
submitted for the sand strainer evaluation.
Recommendations were made to staff and the sand strainers are working
well.
·
Rehabilitation of Well
#11 is complete and back in service.
Well #6 was put on hold while other techniques are evaluated. They are looking into using Layne as a sole
supplier.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor the AMPS contract for Well #6 was reduced by
$50,000 and staff was authorized to enter into a contract with Layne in the
amount of $50,000 for Well #6.
·
The DRC review needs to
be done in order to obtain the above ground fuel tank permit.
·
The 60% design for the
canal stabilization project was submitted to staff for review. They are meeting with contractors for
pricing.
·
All permits were
received for Well #6 wellhead improvements.
Equipment was ordered, but this work will begin after rehabilitation
work is complete.
·
Designs are being
worked on for Wells #4 and #7. They are
also working on obtaining permits.
·
A draft TM was reviewed
by staff for the acid system. A revised
draft is being repaired, but they are waiting for pricing.
C. Department Reports
·
Operations
– Dan Daly
Ř
Utility
Billing Work Orders
Ř
Resident
Complement of Dot Messinger
The above items are for
informational purposes only. The Board
discussed the complement Ms. Messinger received. There was Board consensus to reward Ms.
Messinger with a $50 gift card.
·
Water –
Ed Stover
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record. There was discussion regarding
the interconnect system with the City and Mr. Shank emphasized he will not vote
on any more expenditures relating to this project.
·
Sewer –
David McIntosh
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
Stormwater
– Shawn Frankenhauser
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Field –
Stephen Seigfried
Mr. Daly reported meters continue
to be installed.
·
Human
Resources – Jan Zilmer
Mr. Zilmer reported
Blue Cross insurance coverage expires the end of July. They looked for other options, but could not
get anything close to the current coverage.
They chose a plan, which is a step down from the current coverage with
an increase in copayments. This option
is a .4 percent increase from the current coverage.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the department reports were accepted.
D. Attorney
Mr. Capko provided
examples of different permit fee schedules from SWCD, SFWMD, Northern Palm
Beach Improvement District and Palm Beach County for the Board to review.
ELEVENTH ORDER OF BUSINESS Approval of Financial
Statements for June 2014
There
being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financials were approved.
TWELFTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
·
Mr. Shank commented on
how well everything is running in the District.
·
Mr. Holland asked about
the water conservation program with regard to replacement of toilets.
THIRTEENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President